Proceeding of Ordinary meeting of the Cantonment Board, Ajmer held on 29.08.2019 at 1500 hours in the conference hall at Cantonment Board Office, Ajmer.

MEMBER PRESENT:

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4. 5. 6 7. 8. 9. 10. II.

Col. Y. S. Lehi Arvind Kumar Nema > ~. Amit Ahir Shri Surender Singh Smt. Vijay Laxmi Vijay Shri Manhor Gopal Lakhan Smt. Jyoti Baghela Shri Dheeraj Yadav Capt. S. K. Joshi Lt Col M.S. Dhaka Major G.Venu Gopal

MEMBER NOT PRESENT: I. Dr. Artika Shukla

SPECIAL INVITEES ABSENT:

President Member-Secretary Vice President Elected Member Elected Member Elected Member Elected Member Elected Member Nominated Member of GE, MES Nominated Member Nominated Member SEMO

Nominated Member Collector-II

I . Shri Vasudev Devnanai,M.L.A. Ajmer North, Ajmer.

' Shri Bhupender Yadav, M.P. (Rajyasabha) Ajmer.

3. Shri Bhagirath Choudhary, M.P. (Loksabha) Ajmer.

RESUME: Review proceedings of Ordinary Board meeting held on 11.06.2019 were reviewed and progress found satisfactory.

Before start the meeting Shri Arvind Kumar Nema, Chief Executive Officer, Member-Secretary and Major G. Venu Gopal Naik. Rep of SEMO took oath under section 17 or the Cantonments Act, 2006 (Signed Oath performas) have been kept in the file.

The meeting has been pre-poned and held on 29.08.2019 at 1500 hours.

I- ACCOUNTS: To note and approve the monthly accounts of Receipt and Expenditure for the months .from June, 2019 and July, 2019 are detailed below:

JUNE 2019 '• RECEIPT EXPENDITURE

Opening Balance 1203269.24 Establishment (June., 2019) House Tax 69361.00 A2(a) Head Clerk/A.P. 268958.00 Tax on Trade & 400.00 A 3 Allowances 33214.00 Profession Lighting Tax 26930.00 B2(a) Tax Clerk 141744.00 Water Tax/Rate 76018.00 E 5 (A) C.P.M. 103420.00 Copy ing fees 50.00 E 6 (a) Garden 85970.00

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Notice of Demand 200.00 F l(a) Medical 62076.00 Other Buildings 9000.00 F4 (a) Consy. 264055.00 Sale of water at 400.00 F 5 (a) Water supply 148236.00 Dhobi ghat Interest received on 666843.00 F 9 (a) Milty. Consy. 448887.00 FD Rs Miscellaneous 197.31 TOTAL EST. EXP. 1556560.00 Deposit I 0354.00 CONTINGENCIES: Withdrwal of FDRs 9646731.00 A 4 - Office Cont. 37256.00

D-3(b) Contingencies. NIL E 2 (b) Lighting Cont. 52003.00 F 1 (b) Medical Cont. 37220.00

Contd ............ 2

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F 4 (b) Conservancy Cont. 9755 .00 F 5 (b) Water Supply Cont. 200.00 F 9 (b) Milty. Cont. 7452.00 TOTAL RS. 143886.00 Deposit 2000.00

---(l)Pension Cont.,Gratuity, etc. 84420.00 Closing Balance 9922887.55

TOTAL RS. 11709753.55 TOTAL RS. 11709753.55 JULY 2019 ,

RECEIPT EXPENDITURE Opening Balance 9922887.55 Establishment (July., 2019) House Tax 158466.00 A2(a) Head Clerk/A.P. 130554.00 Tax on Trade & 400.00 A 3 Allowances 19080.00 Profession Tax on Animal kept 400.00 B2(a) Tax Clerk 69782.00 fo r profit Lighting Tax 63387.00 E 5 (A) C.P.M. 50838 .00 Water Tax/Rate 59171.00 E 6 (a) Garden 39634.00 Public Garden 3000.00 F I (a) Medical 30461.00 Copyi ng fees 50 .00 F4 (a) Consy. 129853.00

Other Bui ldings 4500.00 F 5 (a) Water supply 58754.00 C.B. Dispensary 160.00 F 9 (a) Milty. Consy. 201402.00 sugar testing fees

Mi see llaneous 1295 .00 TOT AL EST. EXP. 730358.00 Deposit l 000.00 CONTINGENCIES:

A 4 - Office Cont. 53181.00 D-3(b) Contingencies 0 E 2 (b) Lighting Cont. 78158.00 E 6(b) Garden 5000.00 F I (b) Medical Cont. 22000.00 F 4 (b) Conservancy Cont. 17406.00 F 5 (b) Water Supply Cont. 87731.00 F 9 (b)" Milty . Cont. 14429.00 TOTAL RS. 277905.00 Deposit 20000.00 (l)Pension Cont.,Gratuity, etc. 43470.00 Postage 1822.00 Closing Balance 91411 61.55 TOTAL RS. 10214716.55

TOTAL RS. 10214716.55

RESOLUTION NO. 1 : Considered and approved the monthly accounts for the period from June and Jul y, 2019.

2. NOTING AND CONFIRMATION OF CIRCULATION AGENDA NO: 01 DATED 15.07.2019 :

To note and confirm the Circulation Agenda No. 01 dated 15.07.2019 Cantonment Board, Ajmer regarding time period of Smt, Khushboo Jindal , Cha1iered Accountant (on contract basis) w.e.f. 19.07.2019 for three months.

RESOLUTION 2 : Noted and approved. Contd ............ 3

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3. HIRING OF DATA ENTRY OPERATOR FOR ABAS WORK:

To ~ote and confirm the Circulation Agenda No. 01 dated 23.07.2019 Cantonment \3) Board, Ajmer regarding hiring of Data entry operator for ABAS work for a period of three months w.e.f. 25th July, 2019.

RESOLUTION 3 : Noted and approved.

4. APPOINTMNET OF JUNIOR ENGINEER:

A advertisement made in two local news papers Dainik Bhaskar and Rajasthan Patrika, Ajmer on 04.07.2019 vide this office letter No. IV/24/CFSR/52, dated 03 July, 2019 for Walk-in-interview for the post of Junior Engineer (Civil) through Manpower contrac tor on 15 .07.20 19 at 1500 hours. In .the presence of C.E.O., Shri Surender Singh, elected member and Capt. Saurabh Kumar Joshi, rep. of GE, MES, Nasirabad a total 31 candidates have appeared. One Shri Jatin Kashyap, r/o 22, near Aabkari Taragarh Road, New Chander Nagar. Ajmer obtained highest marks therefore was engaged through Manpower contractor for a period of 11 months from the actual date of engagement.

Relevant fife are placed on the table.

RESOLUTION 4 :Noted and approved.

5. SUPPLY OF MANPOWER THROUGH OUTSOURCING FOR MILITARY CONSERVANCY SERVIES FOR THE YEAR 2019-20 IN AJMER CANTT.

To note and confirm the Circulation Agenda No. 02 dated 02.08.2019 Cantonment Board. Ajmer regarding Supply of manpower through outsourcing for Military Conservancy services for the year 2019-20 in Military area.

Relevant file arc placed on the table.

RESOLUTION 5 : Noted and approved.

6. JAL SHKTI ABHIY AN (JSA) - REGARDING 100 DAYS PROGRAMME:

To note and confirm the Circulation Agenda No. 02 dated 02.08.2019 Cantonment Board, Ajmer regarding activities to be carried out for (a) water conservation and rainwater harvesting (b) renovation of traditional and other water bodies/tanks (c) reuse, bore well recharge structures (d) watershed development and (e) intensive a forestation as part of Jal Shakti Abhi yan to redress the water scarcity situation in the country. Total expenditure to be incurred Rs.134520.00. The C.E.O. is authorised to make part payments on progress of work.

Relevant file are placed on the table.

RESOLUTION 6: Noted and approved.

7. THREE YEARS MAINTENANCE CONTRACT OF ABAS IN CANTONMENT BOARDS:

Reference PD, DE, SC, Pune letter No. 19845/ ABAS/CANTTS/SC/II/DE, dated 15 May, 2015. DG DE informed that the second year AMC to Mis ABM Knowledge ware, consultant has been started w.e.f. 25th July, 2018 and the amount for the same has to be increased by 20% of first AMC as per terms & conditions. The total AMC amount payable to the Consu ltant during the second year of the three years period will be Rs. 1.17 Crore plus taxes.

All Cantonment Boards have to pay an initial amount of Rs. 2,50,000/- (Rs. Two lacs fifty thousand) only towards second year AMC cost+ taxes+ training charges to the

Contd ............ 4

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"Common Pool Fund of Cantt. Boards for ABAS" maintained by CEO Delhi. All f[j\ Cantonment Boards are directed to pay the shared amount (online transfer) to CEO Delhi \!J_) as details of acco unt for ABAS has already been shared with CBs.

Relevant file are placed on the table.

RESOLUTION 7 : Noted and approved. However the President Cantonment Board recommended that the Cantonment Board Ajmer shall not be first to make payment.

8. ESTABLISHMENT:

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To consider office report submitted by Accountant about the grant of Illrd ACP to under mentioned employees w.e.f. the date noted against each in terms issued vide Govt. of Raj asthan, Finance Department (Rules Division), Jaipur Notification No. F.15(1 )FD/ Ruks/2017 dated 30.10.2017 applicable to Cantonment Board employees :-

NAME OF DATE OF DATE OF DATE OF PRESENT PROPOSED ACP EMPLOYEE APP LI CA APPO INT COMPLETION SCALE NBENEFITS TO AND T ION MENT OF 27 YEARS BE RELEASED DESIGNATION

2 3 4 5 6 7

Shri Shi v dass . 02.8.2019 13.7. 1992 12.07.2019 32000 .00 33700 (LeveI-4) S ;1 l ~1iwcila i (Level 3) Rs. 19200-60800

Rs. 18200-57900

Rel evant file are placed on the table to decide further action in the matter.

RESOLUTION 8 : Considered and approved. Resolved that a self contained proposal be forwarded to highe'r authorities in this regard to obtain necessary sanction.

9. REPAIR AND MAINTENANCE WORK, WHITE WASHING/PAINTING OF C.F. PROPERTIES :

To cons ider the matter for engagement of two mistri with four beldar and two painters with four Assistants (Beldar) as per minimum wages Act for the year 2019-20 for repamng of building, repamng of drains, pavements painti'ng of steel gri ll s/gates/gates/doors, windows etc., and white washing of Cantonment Fund Property. It is necessary to carry out these works to keep Cantonment fund properties in good state.

' The said minimum work can be carried out departmentally and C.E.O. be authorised please be permitted to purchase materials such as Cement, Bricks, Sand, paints, distempers, colour etc. as per procurement policy laborers and painters for the works.

RESOLUTION 9 : The matter discussed at length. Member Shri Dheeraj suggested that initially, we may hire two mason with 04 beldar for a period of one month and then progress/output shall be re viewed in next board meeting. Further one painter with one helper shall be engaged on requirement basis to be decided by ·chief Executive Officer. The President Cantonment Board suggested that the work must be commenced from ward No. 06 (Six) and the Junior Engineer (C ivil ) will monitor and ensure work is carried out satisfactory. All members agreed and accepted said arrangement.

SUPPLEMENTARY AGENDA POINT IO. GRANT OF OVER TIME ALLOWANCE TO CERTAIN CATEGORIES OF

STAFF OF CANTONMENT BOARD.

To cons ider the recommendations of ?111 CPC on O.T.A., the Govt. has taken decision c irculated vide Govt. of India, Ministry of personnel, public grievances and pensions

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DOPT New Delhi No. A-27016/03 /2017- ESH (AL) dt. 19 June 2018. The departments @ ha ve to prepare a list of those staff coming under the category of "operational staff ' which is defined as . ·'All non mini sterial non-gazette Central Govt. services directly involved in smooth operation of office including those tasked with operation of same electrical and mechanical equipments" . · The Cantonment Board Ajmer, in smooth operation of public services take services of pump attendant Safai Karmchari ' s, sanitary inspectors, drivers etc on govt. holidays and sometimes beyond their daily duty hours, therefore they may be given O.T.A. in terms and above . Relevant papers put up on table, Board to take suitable decision in the matter.

RESOLUTIO N 10 : Approved.

11. FACE LI FT ING OF CANTONMENT DISPENSARY AND ENHANCEMENT OF MED ICAL FAC ILITIES.

At present, the dispensary run by Cantonment Board Ajmer, is not in good state and small. not up to the mark of other dispensary nearby i.e. ECHS polyclinic. There is need to gi vc more space and

(i) to carry out Aluminum partitions with glass door etc. (Aluminum I glass), provision of Computer, Air conditioner and

(ii ) activation of ECG facility, Nebulization in addition to existing blood sugar testing facility . (iii) It is also proposed to shift dispensary, in a shop No. 04 opposite to present place, which is

more in area and the works stated above be carried out in new location. The rate of ECG and Nebulization are proposed as under.

ECG charges - Rs. 75/­Nebulization - Rs. 25/-

The CEO may be authorized to carry over expenditure as per GFR 2015/ 17 for the procurement of goods I partitioning work '. finishing work of new shop I location i.e. paining etc . as stated in (i) above.

RESOLUTIO N 11 : The proposed is welcomed by all members including President Cantonment Board and approved (i) and (ii). With regard to rate of Nebulization and ECG charges, after detailed discussion. it was agreed that the charges ofNebulization shall be Rs. 20/- and of ECG hall be Rs. 50/-. The P.C.B. assured to improve the basic health facility in Cantonment Board dispensary further.

12. PRI NC IPAL OF EQUAL PAY FOR EQUAL WORK FOR CONTRACTUAL WORKERS IN AJMER CANTT.

Order of Hon'ble Supreme Court of India dt. 26.10.2016 in Civil Appeal No. 2 13 of 2013. State of Punjab and Others Vs Jagjit Singh and Others, in para· 3 to 5 states that the principal of equal pay for equal work principle is to be followed even in case of contractual employees performing similar duties as permanent employees. The letter direction of DGDE New Delhi. Vide letter No. 105/17/Misc/ADM/DE dated 07.04.2017, letters of PODE, SC Pune vide No. 8073/ Cahtt/ Circular/ Gen/ Ill Cl DE dated 11.04.2017 and No. 8078/ Cantt ./ Circular/ Gen/ II/DE dated 05.03.2018 have also been placed on table. wherein it is clearly directed that the order of Supreme court of India stated above be IOllowed on engagement of persons on casual, temporary, Adhoc daily rate & contractual, basis.

In view of above, it is proposed that the contractual employees of Cantonment Board Ajrner, .Junior Engineer, Sanitary Inspector, Safai Karmachari etc. may be given equal pay only, as fixed for these posts from to date of their engagement and after the date of order of Hon ' ble SC i.e. 26.10.2016.

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The board has to take su itab le decision in this matter.

RESOLUTION 12 : The proposal of equal pay for equal work is accepted and approved in principk. I lowever financial liability on this account shall be worked out and be placed in next board 1 .ceti ng.

IJ. GRANT OF REVISED, GOVT./EMPLOYER CONTRIBUTION OF NEW PENSION SCHEME (NPS) TO CANTONMENT FUND EMPLOYEES RECRUITED ON OF AFTER 01.01.2004

To consider the matter of enhancing Govt./ Employer contribution of NPS from I 0% to 14% of Basic Pay + DA w.e.f. 01.04.2019 for Cantonment Board employees recruited op or after 01.01.2004, as Govt. of India, Min. of Finance vide its Gazette notilication No. 41 dated 31 ' 1 January , 2019 has enhanced the Govt/Employer contribution or N PS for its employees. H is for the information of the Board that NPS was made app licable to employees of the Cantonment Boards who are recruited on or after 0 I .0 I .2004.

Vide DGDE letter No. 25/51/C/DE/Misc/2009 dated 23rd March, 2011 and equal con tribution of employee and employer of 10% of basic pay + DA is already being deducted and deposited to NPS Account of the employees. The additioi1al expenditure about Rs. 6,000/- approx per month is involved with the increase in the said contribution. A proposal for san.ction of the same may be forwarded to the competent authority.

/\ II relevant papers are placed on the table.

RESOLUTION 13 : Noted and approved.

1.t. LEVING OF USER CHARGES FOR DOOR TO DOOR GARBAGE COLLECTION IN CANTONMENT AREA:

Reference Cantonment Board Res. No. 07 dated 20.12.2018 and representative given by the Vice President , Cantonment Board, Ajmer and residents of Paltan Bazar, /\jmer Cantonment.

The matter be considered in the light that about Rs. 84,000/- (App.) will be borne every month by Cantonment Board for provision of door to door garbage collection (Vehicle with driver and two helpers) in Ajmer Cantonment area. Board fixed the charges or Residential and Commercial houses is Rs. 2.50 per day.

In this connection user charges collected by Nagar Nigam, Nagar Parishad and Naga r Palika 's of state of Rajasthan, fixed by~ W"fA" fcp:n-rr, ~~ ~ ~ is collected from Municipal Corporation Ajmer is placed on table.

Board to decide the user charges to be co ll ected for Door - to - Door garbage collection.

RESOLUTION 14 : The matter discussed at length. Many elected members, including vice President stated that the payment made to vendor for door - to - door collection is on higher side. Another member Shri Dheeraj Yadav suggested that we may hire cycle riksha for this purpose which wil l red uce cost, but the P.C. B. mentioned that it won't be a practical in odd whether condition. However the termination of contract of present vendor which is for two years and imposition of user charges shall be examined, be discussed in next board meeting.

IS. PURCHASE OF SUMMER AND WINTER UNIFORMS CLOTH AND SHOES AND CHAP PALS TO ENTITLED EMPLOYEES OF CANTO NM.ENT BOARD AJMER

To consider matter for purchase of Summer and Winter Uniforms clothes, shoes and . chappals as required for 11 Male and 02 Female employees who are entitled for uni form during the year 2019-20 in this connection National Textile Corporation Ltd.

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Ajmer vide their letter No. NTC/DOJ/CDD/Quotation/2019-20 dated 28.08.2019 rates have<:!) al so been received from Mis Bata India Ltd. Madar Gate Ajmer letter No. Nil dated 0:2 .08 .2019 for supply of shoes and chappals. Expenditure (Approximate) 23374.18 (C loths) + 22074 (Shoes Chappals) = 45448.18 is involved.

Budgetary provision for the same is existing under relevant heads. The case file alongwith the all relevant papers are placed on the table.

RESOLUTION 15 : Noted and approved.

Sd/-xxx Mcm ber-Sec retary. Cantonment Board, Ajrner Dated : 29 .08.20 19

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CANTONMENT BOARD, AJMER CANTT.

Sd/-xxx President, Cantonment Board, Ajmer Dated: 29.08.2019