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SAP FICO-ONLINE TRAINING WITH

LIVE PROJECT

SAP is one of the advance ERP softwares which has been providing the total business solution tothe corporate world.The everincreasing demand of sap software in the business houses created

the vacuum of SAPprofessional.We are striving to groom up a new breed of ERP professional by

updating them with latest information.-B.JYOTIRADITYA,Sr.SAP FI/CO CONSULTANT

Monday, July 12, 2010

FICO ONLINE TRAINING PROGRAM

SAP FI AND CO WITH IMPLEMENTATION PROCEDURE

AND INDEPTH CONTROLLING COVERING PROJECTSYSTEM,MM,PP,SDINTEGRATION.

COURSE DURATION:

Total 70 hours

COURSE FEE.USD800

1. Explanation about ERP, WHAT IS SAP?,R/3 ARCHITECTURE

2. SAP METHODOLOGY

3. Meaning ,Defining & Assigning THE ORGANISATION STRUCTURE.

4. TRAINER : Jyotiraditya.B.-Senior SAP fico consultant.

Z IN FINANCE

Define Company

Define Company Code

Define Business Areas

Define Consolidation Business Areas

Define Financial Management Areas

Define credit control area

Define Functional Area

INZ LOGISTICS

Define Plant

Define storage locations

INZ PURCHASES

Define purchase organization

IN SALESZ

Define Sales organization

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Define Distribution centers

Define Divisions

5. Financial Accounting basic settings

Define Fiscal Year Variant

Assign Company Code to Fiscal Year Variant

Posting Periods

Define Variant for Open Posting Periods

Assign Variants to Company Code

Open and Close Posting Periods

Define Document Type and Analization

Define Field Status Variant

Assign Company Code to Field Status Variant

Define Tolerance and Groups

Define Tolerance Groups for General Ledger Accounts

Define Tolerance Groups for Employees

Enter Global Parameters

6. General ledger basic settings

Define Chart Of Accounts List

Assign Company Code to Chart Of Accounts

Define Account Group

Define Retain Earnings Group

Creation of general ledger accounts

Making changes to G/L accounts

View the balances

Document lists

7. Posting the transactions using different applications -3HRS

Parked documents

Normal documents

Recurring documents

Hold documents

Accrual/deferral documents

Sample documents

8. OPEN ITEM MANAGEMENT -2HRSView line items

Payment types

9. Foreign currency

Define exchange rates

Transaction Ratios For Currency Transaction

Define Exchange Rates

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Exchange rate key

Valuation

Postings related foreign currency

10. Bank accounting-1HOUR

Creation of House bank -

Cheque lot creation

i Manual

Automatici

11. Accounts receivable & Accounts payable -10HOURS

Creation of Accounts group

Number ranges for customer master records

Tolerance limits

Creation of customer master records

Invoice & payment posting

Statement of Account, Maintain Statement

Request For Correspondence

View reports, balances

12. Advance configuration steps

Reconciliation Account

Special G/L indicator

Automatic postings

13. Dunning

Dunning procedures

Dunning levels

Dunning run

14. Taxes.SALES TAX AND PURCHASE TAX-1HOUR

15. ASSET ACCOUNTING -4HOURS

Create Chart of Depreciation

Specify Chart of Depreciation

Copy/Delete Chart of Depreciation Areas

Assign Chart of Depreciation to Company code

Specify Account Determination

Define screen layout rulesDefine number ranges for dep areas

Define Asset Classes

Define Dep Area in the asset class

Assign G/L Accounts for automatic postings to FI

Specify Document type for posting of Depreciation

Specify Intervals and posting rules

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Specify rounding off and / or Depreciation

Define Base Method

Define Multi Level Method

Define Period Control Method

Define Declining Balance Method

16. CONTINUATION OF ASSET ACCOUNTING

Define Depreciation Key

Define Screen layout for Asset Master data

Define Screen layout for Depreciation Areas

Create Asset Masters

Create SUB-Asset master

Asset purchase posting

Sub Asset purchase posting

View Individual Asset

View Asset balances by Business AreaAsset Sale posting

Asset Transfer

Asset Scraping

17. Controlling-

Define Controlling Area

Define Number ranges for controlling documents

Versions18. Cost Element Accounting

Types of Cost elements

Different types of cost elements

Different types of defining cost elements

Primary cost elements

Secondary cost elements

Make changes of cost elements

Defining Cost element group

Posting using cost elements

19. Cost center Accounting

Defining cost centers

Define Cost center group

Cost center standard hierarchy

Repost cost

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Repost controlling line items

Line item display

Cost center wise report

Settlement & Distribution

Define Cost cycle

Cost center wise variance report

Defining cost center under field status group as a required entry

Posting of the documents using cost elements and cost centers

20. Internal orders-2HOURS

Define different types of internal orders

Create Internal order & Groups

Repost cost

Repost controlling line itemsLine item display

View Internal order wise report

21. Profit center Accounting -2HOURS

Create Dummy Profit Center& Profit center

Set control parameters for actual data

Maintain Plan versions

Define number ranges for local documents

Maintain Automatic Account Assignment of revenue elements

Choose Additional balance sheets and p&l a/csDerivation rules

Profit center wise planning

Expenditure& revenue posting for profit center

Profit center wise variance report for B/Sheet a/cs & p&l a/cs

22. Profitability Analysis-2HOURS

Define Operating concern

Types of Profitability Analysis

Characteristics and value fieldsActivate Profitability Analysis

Posted by Trainer SAP FICO at 10:14 PM1 comments

Tuesday, May 11, 2010

Configuring FI/CO

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INTRODUCTION

SAP stands for System Application and Products in data Processing

FI stands for Financials

CO stands for Controlling

Version : ECC6

ECC stands for ERP Central Component

SAP was released in 1972 It head quarters in Germany

What is ERP?

ERP stands for Enterprise Resource planning, it is integrated all functions in one system.

Organization

|

------------------------------------------------------------------------------------------

| | | |

Purchase Dept. Store Dept. Production Dept. Accounts Dept.

Will have no of departments in organization. ERP integrate all the functions into one system.

It will facilitate free flow of data among the departments.

Advantages:

Once stores person updates in the system It can be shared by account person.

No mismatch in reporting Data Source is only one once updation.

Store Department at Factory: Where the material is received are updates his records send the bill

to account person.

Accounts department at City office : Pass an entry in the books

Disadvantages:

Duplicate job

Time gap.

ERP Packages:

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SAP, Oracle, Financials, Peoples soft, BAAN , J.D.Edwards

1972- SAP R/1 Real time data processing

1980-SAP R/2 Included no.of countires and no.of currencies

1990 SAP R/3- R/3 stands for

Data Structure

1.Application Server

2.Data based server

3.Presentation

1999 My SAP.com Web baed

2004 Net weaver Integrates information, people and process.

Areas to be covered under FI /CO

FI:

1. General Ledger accounting2. Accounts payable

3. Accounts receivable

4. Asset accounting

CO:

1. Cost element accounting

2. Cost center accounting

3. Internal orders

4. Profit center accounting5. Product costing

6. Profitability analysis

Integration of:

1. Material Management Module to Financials (MM to FI)

2. Sale & Distribution module to Financial module integrate (SD to FI)

3. Data take over(From Non-SAP to SAP)

4. Closing procedure

Reports:

In all the module systems gives around 2000 reports

You can attach the reports to favorites

Some important reports you can attach the reports on desk top.

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Cross company code transactions:

India version: TDS , Excise and sales tax

Companies Act:1956: as per Schedule VI Balance sheet and Profit & Loss A/c

What are difference between SAP EE 4.7 and ECC 6.0?

SAP EE 4.7 SAP ECC 6.0

Stands for Enterprise Edition Stands for Enterprise Central Compound

No Netware concept (Offline) Netware concept (Online)

Segment wise report is not possible Is it possible

Only one currency Multiple ledgers in currenciesDocument splitting

Foreign currency revaluation based on accounting principles

Role of FI /CO Consultant

1. Project Manger

2. Senior Consultant

3. Junior consultant (Each project 3 to 6 members)

4. Support Consultant (Eg.IBM, Accenture)

5. Core Team Members6. End User

How to Open SAP

Open: Double lick on SAP Logon Icon

Double Click ECC 6 Server

First Screen:

First Field : Client :2 Clients1. Development client

2. Production client

In the implementation SAP

1. Consultants

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2. Company staff (Core Team Members)

The consultant they do the customization in development client

The company staff will do the testing.

The customization will be transferred to client through transport requests.

In the production client you enter day to day transaction.

Some companies they will give 3 clients:

1. Development client

2. Testing client

3. Production client

Client: 800/000/810 You can copy and give any number

User: Cost of package will depend on the no.of users licenses.

100 users license used by 1000 employees

It fixes the responsibility on employee.

User ID: SAP user: You can use small or capital letters (Its not case sensitive)

Password: The length of password Min3 Max 8

(it can be numeric, Alpha Numeric , Alphabets, and Special characters.)

Password is not case sensitiveNot possible to change password more than once in a day

Latest 5 passwords can not be used

Password can not be restored

Money is the password.

What is client?

Aravind Group Wipro

(Aravind Industries Ltd) (Consluting Firm)(Aravind Steel Ltd)

To Purchase Sap Package From Sap India Bangalore Wipro Will Customize(Map) Aravind

Requirement In SAP

ARAVIND WIPRO

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Project Manager Project manager

Core team accounts manager FI Consultant

Cost accountant CO Consultant

Purchase Manager MM Consultant

Sales Manager SD Consultant

It staff ABAP programmer

BASIS Administrator

Aravind :Core Team As is Process_What Is Requested From SAP

Wipro :To Be Process What Should Be Done In SAP

Development Production

Client Client

Wipro Customization - Transport Request

Aravind Core Team - Testing

After testing by Aravind core team customization will be transported to production client

through transport request

Production client is live client where we enter day to day transactions

If the consultant do customization once again in production client, if they commit any mistake allthe postings will go wrong where as development client customization is tested customization by

the Aravind core team and corrected by Wipro team.

We will not get any mistakes in the development client customization.

In live environment we should have minimum 2 clients some companies they keep 3 clients

Development Client Testing quality Client Production Client

Wipro Customization Transport Request ->

Aravind Core Team -> Testing

"When SAP is purchased from SAP India we get clients like 000,001,067 and 800" Basis

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consultant copies 000 client and give the number required by Aravind care team

Client :800 (Development Client)

User : Cost of package will be based on number of user licenses

User Id Creation Is The Job of BASIS Administrator

A) Cost Factor

B) User Id Fixes Responsibility on Employee

SAP User: It Is Not Case sensitive (Capital Letters Or Small Letters)

Password: Password Is Case Sensitive (From Ecc 5 Onwards)

Length of Password: Minimum 6 Maximum 40

"We can use alphabets, Numerical, alphanumeric, special characters-like"

Not possible to change password more than once in a day.

System will not permit to use latest previous 5 passwords

EG: 1.09.2008 ABC123

5.09.2008 XYZABC

12.09.2008 ABC123 system will not permit

Password can not be restored

BASIS Administrator deletes old password and gives a new password : oracle

Language : 41 Languages

If we do not specify any language it takes English by default or we can use EN for English

If we user id : The menu will be in German

Client: 800

User: SAPUSER

Password: oracle

Press enter

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Now open SAP

Select and choose the radio button depend on necessity.

Employee1 Employee2

1st Radio button Can not work Can work

2nd Radio button Work Can work

3rd Radio button Can work Can not work

In training institutes we have to select 2nd radio button

Enter

1st raw is called menu bar

Menu Edit ,Favorites ,Extras

2nd raw is called standard tool bar

3rd row is called in title bar

4th is called application tool bar

5th & last is called status bar

The second row the tick is called enter, beside tick box is called is command field."

One employee can work in number of sessions (windows) at a time -the maximum is 6 sessions

How to create a new session?

Path: From the menu bar - Select system- Create session

To move from one session to another session (alt+tab)

How to end session?

Path :From the menu bar - select system- End session

To view which version we are using?

Path : From menu bar - Select system- Status-Sap system data

How to use transaction codes (T/C)?

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We want posting of transaction.

option-1 option-2

Go through the path and post Use transaction code in command field

the transaction and press enter

Path: Accounting --> Financial accounting we can create our own transaction

-> General ledger-->Posting ->General posting codes they should start with Y or Z

To go back to SAP easy access screen:

Use: /n in command field and press enter.

For Posting Transaction:Document (Voucher) entry Account display (FS10N)

(F-02)

After posting we want to view the ledger.

a) Use:/n (changing) in command field and enter - to back to sap easy access screen

b) Use FS10N in command field and press enter- to go to account display

Instead

use:/NFS10N in command field and press enter change session with new transaction code.

use /OFS10N in command field and press enter- create session with new transaction code.

./N for change

./O for create

How to activate transaction codes in sap menu?

Path :From the menu bar - select extras - Settings - Display technical names- Enter

HOW TO SET A START TRANSCTION?

To make one screen as beginning screen

Path: From menu bar select extras - set start transactions (transaction code is F-02)

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Enter

Give a message transaction F-02 set as start transaction

HOW TO CLOSE SAP?

Path: From the menu bar select system - log off - select yes button for the message to logoff

Select yes button to log off

HOW TO UNLOCK THE TRANSACTION CODE?

At the time of customization -screen will come with display mode not enter mode

Path:Tools-Administrator- Monitor-Lock entries (tr.code is SM12)

Select list button- Message - No lock entries found

Path: From the menu bar select lock entry- Delete all-select yes button for the message

Delete all lock entries - Enter.

Organization structure:

SAP

----------

| |

Group Company

| |

Company Company code

| |

Units Businesses Area

Creation of Project: Group --> UnitsCompanies

In SAP Group is called as company

Company is called as company code

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Unit is called as Business area

ARAVIND GROUP(AVG)

|

----------------------------------------------------------------------------------

| | |

Aravind Mills Ltd(AML) Aravind Steels Ltd(ASL) Aravind Industries ltd(AIL)

| | | | | |

HYD BGL HYD BGL HYD BGL

FI consultant will do customization at company code level -company or group is only for

information.

We do customization for Aravind Mills Ltd after words we copy customization includingaccounts to other company codes in one step and make modifications where ever required.

ENTERPRISE STRUCTURE

DEFINE COMPANY:

Path: Tools - Customizing IMG (implementation guide) - Execute project (trns.code SPRO)

SPRO stands for SAP Project Reference Object

Select SAP reference IMG button : This is called customization area or configuration area or

implementation area

Path:SPRO- Enterprise structure - Definition - Financial accounting - Define company ( Tr code

is OX15)

It we select IMG activity documentation button: It gives description part about company

To select IMG activity button: To do customization

Select IMG activity button

Select new entries button

Company : AVG

Company name :Aravind group

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name of company2 :blank

street :Ameerpet

postal code :500034

country :For country select dropdown(pull down) button, select in for india"

Language key :select drop down button select EN for English

Currency :For currency select drop down button here 218.

Select INR for Indian rupees

Select save button or Ctrl+s

Development client production client

|

consultant - Customization Transport request

By default it gives the latest request we have to create our own request and afterwards to

transport to production client

For each step we need not create separate request.

For Basic settings :1st request

For General ledger :2nd request

For Account payable :3rd request

For Accounts receivable :4th request

For Asset accounting :5th request

For Controlling :6th request

Select create request button (F8)Give the short description :FI basic settings for Aravind Mills Ltd

Press enter

Press enter once again to save in the request. We get a message data was saved: Data was saved

in two places:1.Development client 800 2. In Transport request

2.DEFINE COMPANY CODE: ( Tr code is OX02)

Path: Tools - Customizing - IMG- executive project (SPRO)

Select sap reference button IMG

SPRO - path upto select sap reference IMG button is same.

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SPRO No SPRO

Consultant job End user job

Note the path SPRO

Path: Enterprise structure - Definition- financial accounting - edit, copy, delete, check company

code

Edit company code data


Give company code :AML

City :HyderabadCountry :IN

Currency :INR

Language :EN

Select save button or Ctrl+S

Title :Select company

Name :Aravind mills ltd

Street :Ameerpet

Post code :500034City :Hyderabad

Country :IN

Press enter

To select our request number select dropdown button beside request number.

We can see here number of requests.

Select request number by seeing the description.

Press enter to save in the request.

Description can be same should be different

3.ASSIGN COMPANY CODE TO COMPNAY

Path: SPRO - Enterprise structure - Assignment - Financial accounting - Assign company code to

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company ( Tr code is OX16)

Select position button give the company code AML enter

For company AML assign company AVG

Select save button or Crtl+S

Select dropdown beside request number

Select your request number

Press enter to save in the request

4.Define Business Areas

path: SPRO- Enterprise structure- Definition -financial accounting- define business area ( Tr

code is OX03)

Select new entries buttonBusiness area: AMLH

Description :Hyderabad AML

Bangalore business area link this number

Select save button or C trl+s

Press enter to save in your request

*Assignment of business areas to company code is not required

Aravind Group

|Aravind Mills Ltd Aravind Steels Ltd Aravind Industries ltd

| | |

HYD BGL HYD BGL HYD BGL

AML accounts person ASL accounts person

At the time of posting

Company code : AML ASLBusiness area : HYD HYD

* Without giving company code we can not pass to business area

At the time of request generation:

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Company code AML ASL

Business area HYD HYD

We get HYD data of company HYD data of company

Code AML only code ASL only

Some business area can be used by number of company codes in the client assignment of

business area to company code is not required.

HYD incharge for AML, ASL and AIL in the report

Company code AML +ASL+AIL

Business area HYD

Hyderabad data for all company codes we have Hyderabad business area separately for each

company code.

HYD Hyderabad business area

HYD1 Hyderabad business area

HYD2 Hyderabad business area

AML accounts person

Company code :AML ASL

Business area :HYD/HYD1 HYD1/HYD2

There will be a mixup

CHART OF ACCOUNTS:

Company Codes: AML ASL AIL

Option-1

when we want to compare or consolidate

we can have same set of accounts

(chart of accounts) -i.e.,

Accounts coding will be same.

Conveyance account no. 400000 400000 400000

Option-2

Each company code has their on

set of accounts conveyance account no. 400000 400000 400000

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Compare or consolidate by using group 400000 300000 200000

Chart of Accounts

when we create conveyance account no

we use 2 numbers

Company code no. 400000 300000 100000

Group no. 100000 100000 100000

We are comparing or consolidating by using group account number.

Companies following option1

Chart of Accounts name

Description of chart of accountsMaintenance language English

Length of account number most 10 digits (we are using 6 digits)

CREATION OF CHART OF ACCOUNTS)

path: SPRO - Financial accounting- General ledger accounting - GL accounts - Master Data-

Preparation - Edit chart of accounts list (TR.CODE.OB13

The other way to give transaction code is from the menu bar -> Select system - StatusSelect new entries button.

Chat of accounts :AML

Description :Chart of Accounts for Aravind group

Maintenance language :English

Length of GL account no. :6 (min 6 max 10)

Controlling integration :select manual creation of cost elements

Group chart of accounts :Blank

Under status deselect blocked check box (do not select blocked check box)Select save button or Ctrl+S

Select your request and press enter to save in your request

Controlling integration: select manual creation of cost elements.

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FI (Financials) CO (Controlling)

expenditure

When we past to expenditure accounts in FI it updates, CO automatically provided. We create

expenditure accounts as cost elements.

All expenditure accounts need not be cost elements expenditure accounts like interest,

Depreciation, Non-operating expenses -will not be consolidated for costing -they are debatable.

Cost elements creation

Manual Automatic

When we select manual, when expenditure account is created and posted in FI, we want that

expenditure to update co-create that expenditure account as CO element. If we do not want toupdate co-records that expenditure create expenditure account only and not to create as cost

element -here we have flexibility. If we choose automatic, when we create an expenditure

account automatically cost element will be created. When we post to that expenditure account in

FI, automatically CO records will be updated-no flexibility.

UNDER STATUS DESLECT BLOCKED CHECK BOX:

Accounts creation is at end user area, users at the time of posting, they will not check whether

account is there as not they create new account and post accounts.

We will have number of duplicate accounts in SAP once we create an account and past

transaction-IT can not be deleted

In live environment after up leading accounts - select blocked check box. No body can create any

account whether original account or duplicate account. When there is a necessity to create a new

account an authorized person say accounts manager deselects the blocked check box, create the

account and afterwards select blocked check box.

We have to create the accounts now. We are deselecting the blocked check box.

ASSIGN COMPANY CODE TO CHART OF ACCOUNTS

path: SPRO- Financial accounting - General ledger accounting- GL Accounting- Master data-

Preparation-Assign company code to chart of accounts. (Tr.code OB62)

Select position button

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Give the company code : AML

Enter

For company code AML assign chart of accounts AML


Press enter to save in your request.

Accounts groups

100000 Equity share capital

100001 Cash account

100002 Preference share capital

100003 SBI current Account

We have created 1000 accounts

We want to view current assets balance or transaction.

We can not get directly-we have to verify each and every account and add the respective

accounts- in this example account no.100001 and 100003

We are preparing balance sheet on liabilities we have items like share capital, Reserves &

surplus-We have to verify each and every account and assign to the respective items-it takes so

much time to assign accounts.

To get account balances directly or to assign accounts easily SAP has given account groups.

Chart of accounts AML

|

Accounts groups Share capital (100000 - 100099)

| |

Accounts Current assets (200000-200099)

When we create the accounts, we create within the range. Cash account will be created within the

range of 200000-200099."

Equity share capital will be created within the range of 100000-100099.

When we want to see current assets balances-we give current assets or at the time of crating

balance sheet for Share capital-we give the range 100000-100099

While crating account groups we take client's balance sheet and crate the groups-after

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implementation also we wants to see the way he used to get.

WHILE CREATING THE ACCOUNTS GROUPS:

1 Series for liabilities

2.Series for assets

3.Series for income

4.Series for expenditure

We have 1000 accounts the user at the time of posting to expenditure account he need not see all

accounts he gives 4 only expenditure accounts will appear.

CUSTOMIZATION (TR.CODE.OBD4)

path: SPRO-Financial accounting-General ledger accounting- GL accounts-master data-

preparations-Define account group

select new entries button

Chart of accounts Account group Name From account To account

AML SCPL Share Capital 100000 100099

AML RSPL Reserves & Surplus 100100 100199

AML ACDN Accumulated depreciation 100200 100299

AML SCLN Secured Loans 100300 100399AML UNSL Unsecured loan 100400 100499

AML CLPL Current Liabilities and Provisions 100500 100599

AML FAST Fixed Assets 200000 200099

AML CAST Current Assets loans & Advances 200100 200199

AML SALE Sales 300000 300099

AML OTHER Other Income 300100 300199

AML INCR Increase / Decrease in stocks 300200 300299

AML RMCL Raw material consumption 400000 400099

AML PRSN Personnel cost 400100 400199

AML MFRG Manufacturing Expenses 400200 400299AML ADMN Administration Expenses 400300 400399

AML INTR Interest 400400 400499

AML DEPR Depreciation 400500 400599

Select save button on Crtl+S

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Select your request and press enter and save in your request

6 digits

1000000 100099 share capital 1000-1099 100000000-1000000099

Reserves & Surplus

Accumulated Depreciation

Unsecured loans

Current Liabilities & Provision

Fixed Assets

Afterwards we require liabilities account groups with 1 series 10 account groups.

How many groups we can crate with 1sries . available accounts (1999-1599)=400 accounts. New

account groups with 1series we can create 400/100=4 groups .

Now we have to go for 5 series .

The user at the time of posting first the will give 1*

If the account is not there then he will check with 5*

When we use 6 digits:

Afterwards we require liabilities account groups with 1 series to 10 account groups. How many

groups we can create with 1 series available accounts (199999-100599=99400) accounts.

For each account group we are assigning 100 accounts new account groups with 1 series. We can

create 99400/100=944 accounts groups. 5/6/7/8/ digits.

Retained earnings accounts:

In the year end: P & L account balances transfer to surplus in P & L A/c Reserves & Surplus

(100100-100199) Balance Sheet A/c balances carry forward to next year as opening balance.

This is required in the year end and not during the implementation. SAP has made mandatory

this step during the implementation. If the consultant does not do this step, we will haveproblems in the year end.

Though accounts are not yet created assign on account for retained earnings account purpose.

We can specify retained earnings account any account number which is with in range 100100-

100199.

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Generally we specify the first account i.e.100100 as Retained earnings account and when we

start creating the accounts the first account to be created is 100100 surplus in P & L Account.

Path: SPRO Financial accounting General ledger accounting GL Accounts Master Data

Preparations Define retained earnings account.

Give you chart of accounts AML enter. The transaction code is OB53 .

Account assignment

P & L Statement type X

Account 100100


We get a warning message account 100100 not created in chart of accounts AML.

Ignore the warning the message press enter. Press enter once again to save in the request.

Accounts creation is at end user area and the transaction code is FS00

P & L type Account No.

400300 Rent Account

P & L A/c X 100100

Balance Sheet A/c.

In the year end the balance will go to account no.100100

100000 Equity share capital

P & L A/c

Balance Sheet A/c. Select

In the year end the balance will go to the same account as opening balance 1 and 2 series for

Balance Sheet Accounts 3 and 4 series for P & L Accounts.

a) Net operating profit (operating income operating expenses.

b) Net non-operating profit (non-operating income non operating expenses)

400300 Rent account P & L Account No.

Type

Select X 100100 Net operating profit

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P & L Statement A/c type X Y 100101 Net non operating profit

Balance Sheet A/c. Profit

In the year end the balance will go to account no.100100

300100 profit or sale of shares.

P & L A/c.

P& L Statement A/c. type Y

In the year end the balance will go to account no.100101.

Fiscal year Fiscal year variant

Indian companies periods April to March +4 special periods V3

US Companies Jan to Dec.+4 Special Periods K4July to June+4 Special periods V6

Oct. to Sep+4 special periods V9

April 2007 March 2008 Accounting year 2007-08.

In SAP we will call it as fiscal year 2007.

July 2007-June 2008 Fiscal year 2007

Oct.2007 Sep.2008 Fiscal year 2008

2007 2008 Fiscal year

April 2007-March 2008 9 3 2007

July 2007-June 2008 6 6 2007

October 2007-September 2008 3 9 2008

It is above 6 months in next year take next year otherwise same year.

April 2007 March 2008 Fiscal year 20071 12 13 14 15 16

(Normal periods) (Special periods)

For year end adjustment purpose SAP has given special periods .

Special periods are part of March

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March will have total 5 periods 1noraml period 4 special periods.

To get the profitability and different stages SAP has given special periods.

Why special periods are required:

20th March 2008 we have declared profitability upto February 2008 to the management

profitability figures should not be changed.

Users should be allowed to post transactions only for March 2008.

April 2007-March 2008 Fiscal year 2007.

Open periods March 2008-March 2008

For posting 12,2007 - 12,2007

No user can post transaction before March 2008 and after March 2008.

30.03.2008 April 2007- March 2008 Fiscal year 2007

April 2008- March 2009 Fiscal year 2008.

Open periods March 2008-March 2009

12,2007 -12,2008

15/04/2008 accounts dept. finalized profitability for the year ended 31/03/2008

Management adjustment entries

Entry Date 05/05/2008

Periods date 31/03/2008 to update last year ledger.

We get profitability finalized by management audits by Auditors.

20/05/2008 No.of ratification entries

Entry Date 22/05/2008

Posting date 31/03/2008 to update last year ledger.

We get profitability finalized by auditors. To day we want to see profitability finalized by

accounts department . we can not got March 2008 includes normal entries .

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Management adjustments and auditors rectification entries.

Auditor is asking to show rectification entries list we can not get the list separately.

To get profitability separately or to get the rectification entries list separately SAP has given

special periods.

Usage of special periods is optional.

Special periods can come in the same month or different months.

Here stage means department profitability, Management profitability and Auditors profitability

the state can come in the same month or different months.

Accounts Dept. profitability April 2008

Management adjustments and

Auditors rectification entries May 2008

How special periods will be used:

April 2007-March 2008 Fiscal year 2007

20th March 2008 open periods for posting March 2008-March 2008

12,2007.12,2007No user can post transactions

before March 2008 and after March 2008.

April 2007-March 2008 F.Y 2007

April 2008-March 2009 F.Y.2008

15/04/2008 accounts dep. finalized profitability for the year end 31/03/2008 Management

adjustment entries.

05/05/2008 March 2008..March 2009

Open periods 13,200712,2008

Entry date :05/05/2008

Posting date :31/03/2008 to update last year ledger period 13

We get profitability finalized by Management audit by a auditors.

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22/05/2008 no.of rectification entries.

Open periods March 2008 . March 2009

14,2007 12,2008

Entry date :22/05/2008

Posting date :31/03/2008 to update last year ledger

Periods 14

We get profitability finalized by auditors.

Accounts dep. Profitability : 1-12

Management Profitability 1-13

Auditors finalized profitability 1-14

List of auditors rectification entries 14-14

SAP known only calendar year periods we have to convert calendar year periods to our

accounting year periods.

Month Days Periods Year shiftJanuary 1 31 10 -1

February 2 29 11 -1

March 3 31 12 -1

April 4 30 1 0

May 5 31 2 0

June 6 30 3 0

July 7 31 4 0

August 8 31 5 0

September 9 30 6 0

October 10 31 7 0November 11 30 8 0

December 12 31 9 0

April 2008

April 2008 March 2009 F.Y.2008

In which year it is coming 2008

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As which year we are calling in SAP 2008

Year shift 0

January 2009

In which year it is coming 2009

As which year we are calling in SAP 2008

Year shift -1

Posting 05/01/2009 update 2008

Ledger not 2009 ledger

Oct.2008-Sep 2009 F.Y.2009

Month Days Periods Year shift October 2008

1 31 4 0 In which year it is coming as which 2008

2 29 5 0 year we are calling in SAP 20093 31 6 0 year shift +1

4 30 7 0

5 31 8 0 January 2009

6 30 9 0 in which year it is coming 2009

7 31 10 0 as which year we are calling

8 31 11 0 in SAP 2008

9 30 12 0 year shift +1

10 31 1 0

11 30 2 0 posting 05/10/2008 update 2009 ledger

12 31 3 0 not 2008 ledger

Path : SPRO Financial accounting Financial accounting Global settings Fiscal year

Maintain fiscal year variant (Maintain shortened fiscal year) (Trs.code is OB29

Select position button fiscal variant V3

Enter

Select fiscal variant V3

Double click on periods folder

Select back arrow


FV : B1

Description April to March 4 Special periods

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Do not select year depend check box

If we select year depend check box when we save it will ask for year when we give year

2008 The conversion is applicable only for the year each year we have to create the conversion.

If we deselect year dependent check box The conversion is common for all years.

Deselect calendar year check box

If we select calendar year check box It takes

Month 1 (Jan)will be as period 1

Month 4(April ) wil be as period 4

Where as we require month 4(April) should be as period 1 so deselect calendar year check box.

No. of posting periods :12

No.of special periods :4


Select your request press enter and press enter save in your request.

Select Fiscal year variant :B1

Double click on periods folder.


First column Month

Second column Day

Third column Period

Last column Year shift

Month Day Period Year Shift

1 31 10 -12 29 11 -1

3 31 12 -1

4 30 1 0

5 31 2 0

6 30 3 0

7 31 4 0

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8 31 5 0

9 30 6 0

10 31 7 0

11 30 8 0

12 31 9 0

save

Assign company code to a Fiscal year variant

Path: SPRO Financial accounting Global settings Fiscal year Assign company code to a

Fiscal year variant (Tr.code is OB37)


Give your company code:AMLEnter

For company code:AML

Assign fiscal variant :V3

Select save button

Ignore the warning message press enter and press enter to save in the request.

OPEN AND CLOSE POSTING PERIODS

Fiscal year : April 2008 March 2009 F.Y 2008

August 2008 March 2009

5,2008 12,2008

Open means: from August 2008

Close means: to March 2009

Company codes : AML ASL AIL

All company codes

Fallow the same

Open and close periods

Option 1

A) Define posting periods

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Variant X

B) Assign posting period

Variant to company codes

X.AML

X.ASL

X.AIL

C) Define open and close periods for variant X

For X,5 2008 12,2008

Option-2

Each company code

having separate open

And close posting period variant X Y Z

Assign posting period variant to company codesX to AML Y to ASL Z to AIL

Period for variant

July 2008-March 2009 April 2008 to March 2009 Sep. 2008 to Sep. 2008

For X For Y For Z

04,2008 12,2008 06,2008

In this step we are defining which periods are open for posting.

Define variants for open posting periods:

Path : SPRO Financial accounting global setting Document posting periods-Define variants

for open posting periods


Variant Name

AML posting period variant for AML

Ctrl+S, press enter in save

Assign posting period variant to company code:

Path : SPRO-Financial Accounting- Financial accounting global settings- Document posting

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periods assign posting period variant company code.


Give the company code AML

For company code AML assign variant AML select save button or Ctrl+S


Define open and closed posting periods for variant::

Path: SPRO Financial accounting Global settings Document Posting periods- open and

close posting periods.

Select new entries button.

Vare : Select AML

Account type (A): Select + (valid for all accounts type)

From Account Blank

To account Blank

From period one (1) 1

Year 2008

To period 12

Year (Fiscal year) 2008

From period2 13

Year 2008To period 16

Year 2008

Second column is option (from period 2)

Authorization group (Au.Gr): Blank


Select your request and press enter to save in your request.

Authorization Group:

This screen is required every month in production client nobody will have access for

customization areas.

The same screen is given at user level when it is available at user level, the users will misuse.

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SAP has given authorization group.

BASIS Administrator gives authorization group say X and X will be assigned to user IDs

manager accounts and deputy manager accounts.

When we open the system with the above user IDs then only we can change the periods at the

user level.

Posting periods entry at end user area:

Path: Accounting Financial accounting General Ledger - Environment Current settings-open

and close posting periods ( Transaction code :S_ALR_87003642)


Posting period variant: AML

Enter

Document type and no. ranges

In normal accounting, account person only will pass all the entries. He will get voucher nos

continuously. In SAP voucher we call it as document.

FI Accounts Person MM Stores Person SD Sales PersonMaterial Receipt 1

Payment 2

Sales 3

Receipt 4

To get document number serially SAP has given document type

Doc.type SA RE RV

No.Range 01 02 03

No.Range interval 1-100000 100001-200000 200001-300000

We are getting the document nos continuously by seeing the document number we can tell

where it is generated.

In a year 100000 vouchers are consumed system gives a message we give available numbers

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300001-400000

Path:SPRO-Financial accounting-Financial accounting Global settings Document Document

Header-Define Document Types (Tr.code:OBA7)


Document type select : SA

GL Account document

Enter

Select type :SA

Select details button (Ctrl+Shift+F2)

Number range :01

Select number range information button


Select change intervals button ()Select interval button

No.range :01

Year :2008

From number :1

To Number :100000

Current number :0

Deselect external(Ext) check box

If we select external check box, we have to give at the time of posting what should be the

document number.Select press enter.


Ignore warning message press enter

Number range interval cant be transported to production client what ever number for

development client for testing.

1. Consultant is an outsider he does not know how many document numbers are required for

each area.

2. All the departments want to have 1100000 which is not possible. In live environment,before going live all the department heads sit together and decide for production client.

What should be FI document number

What should be MM document number

What should be SD document number.

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SAP have given two options.

Opetion1: Year specific Option 2: Common to all years

01-2007-1-100000 500000 500001 01-9999-1-100000

01-2008-1-100000 3000 3001 53000-53001-53002

1st Entry

Date:24.09.2008 9999 means any year

Posting date:24.09.2008 in 2nd option we dont know how many

2nd Entry

Entry date:29.09.2008 Documents we have posted for each yearPosting date:31.03.2008

Note: companies follow 1st option.

Field status variant and field status groups

At the time of posting on screen we get around 70 fields. Fields are quality, text (Narration),

business area, value date

Debit 70 Filed

Credit 70 Filed

------

140 Filed

====

If we start filling up all the fields it takes so much time to post one document.

SAP has given a facility to make any filed as

1. Suppress 2. Required 3. Optional

1. Suppress: The filed will not be visible on screen a the time of posting.

2. Required: We have to enter values to the field compulsory. The field value will appear with

question mark or tick mark-without entering the values we can not go to next screen.

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3. Optional: The field will be visible on screen our choice to enter values or not the fields

selection is not common to all accounts. It depends on the account what we are using. In case of

sales account quantity filed is required. In case of repairs account quantity filed is not required,

we have 1000 accounts we have to create 1000 scenarios. In stead of creation of 1000 scenarios

SAP have given field status groups.

Filed status Group Suppress required optional

Repairs A/c General

Equity share capital

Sales A/c materials quantity select

Purchase A/c

Cash A/c Bank AccountsBank A/c cost Accouts

1. When we create accounts we have to assign field status group.

2. For filed status group we is field is suspected and which filed is optional.

3. At the time of posting by the user-he gives the account number the screen will appear based on

the fields selection to the field status group which is assigned in account number.

4. Filed status groups are created under field status variant and field status variant is assigned to

company code / codes.

Afterwards:

Cash account Dr

To Equity share capital

Bank accounts

|

Value date text Business area

|

Required Entry

General

^

Text Business area

|

Required entry

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Screen layout at the time of posting

Path:SPRO- Financial accounting Financial global settings Document Line item-Controls-

Define filed status variants

Select field status variant 1000 that is IDES group

Select copy as button (F6)

Change filed status variant (FSTV) to AML

Change field status name to field status VAR for AML

Press enter

Select copy all button

We get a message number of dependent entries copies 47

Enter


Select your request and press enter to save in your request.Select field status variant : AML

Double click on field status groups folder

Double click field status on G001 that general (with,text, allocation)

Double click on General data

Text make it required entry filed

Select next group button

Select next page or page down button two times.

Business areas make it as required entry field

Save

Double click on field status group G005That is Bank A/c obligatory value date

Double click on General data

Text make it as required entry field

Select next group button

Select next page or page down button two times.

Business area make it as required entry field.

Select next group button two times,

Value date make it as required entry filed.

Save.

Value date( Effective date):

Term loan from IDBI :20.09.2008

Deposit by us in our bank :22.09.2008

Document date :22.09.2008

Posting date :22.09.2008

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In SAP we have interest calculations, Interest calculations in our book from 22.09.2008 where as

IDBI calculates from 20.09.2008. There will be mismatch.

Interest calculations:

Value date :Required entry filed



Value date: 20.09.2008 field is modifiable after posting .

In our books also interest will be calculated from 20.09.2008

Value date :31.08.2008

DOC & POS

Assign company code to field status variant :

Path: SPRO-Financial accounting-Financial accounting Global settings-Document Line time-

Controls-Assign company code to field status variants.


Give the company code :AML

Enter

For company code :AML

Assign field status variant :AML

Select save button or Ctrl+SPress enter to save in your request

SALES TAX PROCEDURE

General ledger, Accounts payable, Accounts receivable and Assets accounting

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Basic

Excise

VAT /CST

To do normal posting also, sales tax procedure is required.

A) Create procedure

B) Create tax codes

C) Create accounts

D) Design accounts

Assign for country in-tax US ( Sales tax USA)

Tax IN (sales tax India) Temporary assignment

For our company any code: Country IN

Note the path this one

SPRO-Financial accounting Financial accounting global settings-Tax on sales / Purchases -

Basic settings - Assign country calculation procedure


Give the country IN for India

Enter

For country IN assign procedure TaxUS

Sales Tax USA



TOLERANCE GROUPS:

This is two types

1.GL Accounts 2.Employee

a) Receipts / Payment transactions

b) Mandatory area

Retained area called open item management.

This is used for vendors, customers and balance sheet accounts where clearing is required.

Outstanding expenses A/c

Salaries 500000

Bank 15000 Rent 15000

Wages 100000

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If we see the account in the month end or year end-we will have no of credits and no. of debits.

We dont know which item is pending and how much is pending.

As per SAP open item management At the time of making payment System will as against

which provision we are making the payment. When we specify the payment is being made

against rent provision. It clears the transaction.

The advantage is we can see the account in 3 ways.

1) If we select open items payable Eg.Salaries and Wages.

2) If we select cleared items :paid Eg.Rent and bank

3) If we select all items: Payable + paid

The same way we use for vendors and customers and also.

Vendors X A/c

Bank For 1 100 1 1000

Bank For 2 200 2 2000

Bank-For3 300 3 3000

Bank for 4 400 4 4000

Bank for 5 500 5 5000

Bill wise out standings we can see for vendor.

We can have tolerances (payment differences). It can be amount tolerance or percentage

tolerance or both it can be debit amount or credit amount.

Outstanding expenses A/c

Salaries 500000

Rent 15000

Bank 15000 Wages 100000

Bank 100000 Commission 100005

There is difference of Rs.5 in the account for commission which need not be paid.

We can difference tolerances.

Tolerance

Group Amount percentage

A 100

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B 5%

A) We have to assign tolerance group in account in outstanding expenses A/c we have assigned

tolerance group A

B) At the time of making payment system checks

Provision 100005

Payment 100000

Difference 5

If the difference of Rs.5 is within tolerance group amount. i.e.100 system will clear the provision

and transfer to sundry balances written off account at time of making payment.

Disadvantages:

1. Tolerance group is given at account level and not at the transaction level.

Outstanding expenses A/c.

Diff to give

Salaries 500000 200

Bank 15000 Rent 15000 15

Wages 100000 500

Bank 100000 Commission 100005 100

2. There is not flexibility amount percentage tolerance group.

A 100

B 5%

C 0

Outstanding Expenses A/c.

Salaries 500000

Bank 15000 Rent 15000

Wages 100000


If we give tolerance group A in outstanding expenses account if the difference is less than

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tolerance group amount and transferring sundry balances written of account automatically.

When we give tolerance group C instead of A in outstanding expenses account.

Outstanding expenses A/c.

Bank 100000 Salaries 500000

Bank 15000 Rent 15000


Provision 100005

Payment 100000

-----------

Difference 5

=======

Not payable payable

Transfer 5 Now Rs.100000 as part payment

To sundry balances off a/c and clear the transaction.

This is mandatory area.

Tolerance Group Amount Percentage

A 100

B 5%

Bank C 0

Instead of crating group C - keep the filed blank and give amount zero.

While creating 1000 GL accounts, Vendor accounts and customer accounts.

Keep tolerance group field blank, system expects we have created blank

Tolerance group and already assigned.

For our company code: we are creating bank tolerance group wit amount zero so that no need to

assign.

Tolerance group while creating the accounts.

Path :SPRO Financial accounting General Leger Accounting Business transactions-open

item clearing clearing difference- Define tolerance groups for G/L Accounts

Company code : AML

Tolerance group :Blank

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Description :Tolerance group for AML

Debit posting :0

Credit posting :0

Debit percentage :0

Credit percentage :0

Save

Select your request and press enter and save in your request.

Tolerance group for employees.

User wise upper limits for posting

Tolerance Group A B C

100000 100000 10000000 Amount per document100000 100000 10000000 Amount per open item

account item

0 5 10 Cash Discount

0 0 0 Payment Differenced

We have 1000 users distance we have to create 1000 scenarios (short cut method)

Accounts Dept:

1. City office cashier

2. Factory cashier

3. Branch cashier4. Account 1 A

5. Account 2

6. Deputy Manager Accounts B

7. Manager Accounts

8. DGM Accounts C

In live environment / training institutes

SAP User AML A Blank

SAP User XYZ Use only A

SP user ABC Use only A

Path: SPRO-Financial Accounting General Ledger Accounting Business transactions Open

Item clearing - Clearing differences Define tolerance groups for employees.


Group : Blank

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Company code : AML

Upper limits for posting

Amount per document (Maximum Amount 9999999999)

Amount per open item account item 9999999999 cash discount per line item 10

Permitted payment difference : Blank

Save


ENTER GLOBAL PARAMETERS:

Path :SPRO-Financial accounting -Financial accounting global settings-Company code-Enter

global parameters


Give the company code :AMLEnter

Select company code :AML

Select details button (F2)

Select business area financial statements check box

Select propose fiscal check box

Select define default value date check box

Select negative posting permitted check box

Select addition data button

Company code : AML

Business Area : HYD BGL

Business place :City factory City office Factory

Permanent Account No. (PAN) At company

Code level(Form 49A) 10 Digits Alpha numeric code

Tax Deduction at Source No (In SAP TDS No. / TAN) Form 49B -10 Digits alpha numeric code

At company code level / business area level / at business place level

(GIR No.: General Identification Number)

TDS No.ABCDE 35467N

PAN NO.BBBBB5678N

Select back arrow, then

Save

Press enter to save in your request

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Negative postings:

In case of reversals if we select negative postings check box it reduces from the same side.

In SAP, when we post a wrong entry, we cant change the document. We have to go for reversal

or pass rectification entry.

1. Equity share capital receipt:

Cash account Dr 400000

To Equity share capital 400000 Doc.No.1

2. Preference share capital receipt:

Cash account Dr 100000

To Equity share capital 100000 Doc No.2

Reversal

3. Equity Share capital Dr 100000

To Cash account 100000 Doc.No.3

4.Cash Account Dr 100000

To Preference share Capital 100000 Doc No.4

Rectification3. Equity share capital Dr 100000

To Preference Share capital 100000 Doc.No.3

Account No.100000 Ledger summary

Company code AML

Fiscal year 2008

Period Debit Amount Credit Amount Balance Cumulative Balance

12

3

4

5

6 100000 500000 400000 Cr 400000 Cr

7 -100000

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1 2 3

Cash flow statement Reversal without selecting negative postings Reversal by selecting negative

postings Rectifications

Opening cash and bank balances

Add: Inflows Equity share capital

Preference share capital

Less:Out flows Equity share capital

Closing Cash and bank balances

0

500000

100000

100000

50000

wrong 0

500000

100000

500000

correct 0

500000

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500000

Wrong

To check transport request::

Path: Tools ABAP work bench-Overview-Transport Organization (Tr.Code :SE09)

EnterSelect find request (Ctrl+F)

Execute

Find company code (Ctrl+F)

Double click on define company code

GENERAL LEDGER MASTERS CREATIONS

1 2 3

Chart of Accounts level Company code level Centrally

1 GL Account Number Account currencyChart of accounts fields

2 Company code Only balances in local currency

3 Account group Tolerance group +

4. Whether it s P & L Account Line item display Company code fields

5 Whether it is a Balance Sheet A/c Open item Management

6. Description

a) Short text Max 20

b) Long text Max20 Sort keyField status group

Accounts to be created:

1. Surplus in P & L Account Reserves & Surplus

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2. Equity share capital Share capital

3. Cash account current assets, loans & advances

To check accounts groups for giving account numbers.

Path: SPRO Financial Accounting General ledger accounting GL Accounts Master Data-

Preparations- Define Account group (Tr.Code:OBD4)


Give your chart of accounts AML

Enter

Reserves & Surplus 100100-100199

Share capital 100000-100099

Cash account-current assets 200100-200199

1. To check account-Group for giving account numbers.

2. Creation of General

CREATION OF GENRAL

Path : Accounting-Financial accounting General Ledger-Master records GL Accounts-

Individual Processing Centrally (Tr. Code is FS00)

Give the GL account 100100

Company code AMLFrom the menu select -> GL Account create

Account group: select reserves & surplus

Select balance sheet account radio button

Short text: surplus in P & L Account

GL Account Large text: Surplus in profit & Loss Account

Select control data tab

Select only balances in local currency in check box

We haveTolerance group: Blank

Select line item display check box

Short key select 001 posting data

Select create / bank / interest

Field status group G001 General (with text, allocation)

Save

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GL Account :100000

Company code : AML

Select with template button

GL Account :100100 (Surplus in P & L Account)

Company code : AML

Enter

By mistake save button

Your can not save

Change account group to Share capital

Select balance sheet a/c radio button

Change short text to equity Share capital

Change GL account long text to Equity share capital

Other filed common select save button

GL Account 200100

Company code :AMLSelect with template button

Give the GL Account 100100 surplus in P & L account

Company code : AML

Enter

Change account group to current assets, loans & advances

Change short text to Cash account

Select balance sheet a/c radio button

Change GL account long text to Cash account

Select create / bank / interest tab

Change filed status group to G005 bank accounts (Obligatory value date)Select relevant cash flow check box,


To view the accounts created

Select drop down button beside GL account

Match Code:


Enter

Short text : At the time of entry

GL account long text : At the time of General ledger display

Posting of transactions

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Path: Accounting Financial Accounting General ledger posting General posting (Tr.Code is

F-02)

Posting transaction :10/07/2008

Document date : In case of purchases document date will be party bill date- we can enter

manually 30.09.2008 or select F4- It gives calendar and select F-2 It selects todays date .

Posting date : Ledger updation will be based on posting date period will appeal automatically

based on

Posting date : 30.09.2008

Reference :Party bill No.

Doc No :1

Normal cases

Document date (F4) :30.09.2008

Posting date: will come automatically this is server date.

Type :SACompany code :AML

Currency : INR

System does not know debits and credits to differentiate between debit and credit SAP

Has given posting keys

Posting key 40 GL account Debit

Positing key 50 GL Account Credit

Posting key: Select 40

Account select the drop down button

GL long text :*Cash*

Company code : AMLGL Account : Z*

Enter

Select account No.200100

Enter

200100 Cash account Filed status GRP-G005

Text Business Area Value date Required

In enter global parameters select define default value date check boxAmount :400000

Business area :AMLH

Text : Equity share capital receipt

Posting key : Select 50

Account select drop down button

Give the company code AML and press enter

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Select account :100000 Equity share capital

Press enter

Amount enter :*(star)

Note: * (star) Means debits and credits equal

Cash A/c Dr 500000

To Equity 300000

To Preference *

Business area :AMLH

Text Enter : +

+ (plus) mean copies the last line item narration in the same document.

Salaries A/c Dr 100000

(Salaries provision for Sep.)

Wages A/c Dr

(Wages provision for Sep.)

To outstanding Exp

We can not use *

Press enter

From the menu select document simulate (Shift +F9)

In one document we can have 999 line items.

Debit will be posted without any assign and credit amount will be posted with minus sign.

Select save button or Ctr+S

We get a message document 1 was posted in company code:AML

How to view the last posted document 1.

From the menu select document display.

Select display document header button or (F5)

Display document

Path: Accounting Financial accounting General ledger-Document Display (Tr.Code:FB03)

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Select document list button


Document type :SA

Select executive button (F8)

To view last one week posted document 24/09/2008 to 1/10/2008

Select execute button

To view self (documents posted by us)

Select own documents only check box

To view documents posted by a specific user

From the menu select > Edit > Dynamic > Selections (Shift +F4)

User name :SAPUSER

Select execute (F8) button

Double click on document no.1

Change document :

Path: Accounting Financial Accounting General ledger-Document Change (Tr.code is FB02)

Document No. :1

Company code :AML

Fiscal year :2008

Enter

Double click on first line item cash accountWe can change only value date filed assignment filed and text filed.

Account display:

Path: Accounting Financial Accounting General ledger Account Display balances (

Tr.code is FS10N)

To view more than one account transactions select multiple selection button beside GL Account

no.

We want to view random account numbers transactions.

Press select single value tab.

Give the account no.100100

200100

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Select copy button

To view continuous account numbers transactions

Press select intervals tab

Low limit :100000

Upper limit :100099

Select copy button

Account no.100050

To exclude an account from the range

Select exclude single value tab

Singe value : 100050

Select copy button

To exclude a range of accounts :select exclude intervals tab

Low limit :100050

Upper limit :100059

Select copy button

To view only one account

Select drop down button beside GL Account

Give the company code :AMLEnter

Select account no.100000 Equity share capital

Company code :AML

Fiscal year :2008

Business area :AMLH

Select execute (F8) button

Double lick on cumulate balance amount

Double click on document No.1

Select call up document overview button (F9)

Select back arrow (F3)

Document Number Posting date Text Amount

1 100000

2 200000

3 300000

-----------

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Total Amount 600000

======

We can create our own line layout

How to create our own line layout:

Select change layout button (Ctrl+F8)

Select the filed which are not required

Select right arrow or hide selected fields button

From hidden fields column

Select posting date

Select left arrow show select fields button change column positions

Column Pos Length

Document No. 1 10Amount in local currency 4 20

Text 3 35

Posting date 2 10

Change text length 35 characters for amount in local currency select total check box

Select copy button

How save the layout:

Select save layout button (Ctrl+S)

Option 1 Option 2Common to User specific

All

A) Deselect user specific Check box A) Select user specific check box

B) We have to save with any number or name B) we can save will any number or

Name

Layout : / AML

Deselect user specific check box

Description : Standard layout for AML

Select save button

Select back arrow two timesExecute

Double click cumulate balance amount

How to choose our layout:

Press select layout button (Ctrl+S)

Select : AML

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How to make default line layout:

From the menu select settings layout - Administration

Keep the cursor on /AML

Select define default setting button

Save

Select back arrow three times

Give the account no.200100 cash account

Execute (F8)

Double click on cumulative balance amount

Hold Document:

It is a temporary document

This is user for adjustment purpose or at the time of posting we do not know either debit or

credit.

This document can be deleted there is no tracking for this document.

A) Loans to Directors

Create as hold document an once he gives money back delete the document.

B) Payment to a party purpose of payment we dont know

Cash balance = Account balance +/ Hold documents

Hold documents will not update records

Steps:

1. Run a program called RFTMBLU for conversion of hold documents

2. Creation of hold documents

3. Delete / complete hold documents

1. Run a program called RFTMBLU for conversion of hold documents

Path : Tools ABAP Workbench- Development ABAP Editor (SE38)

Program : give the program name :RFTMBLU

Select execute button

Select no. termination for read error check box

Execute

2. Creation of hold documents

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Use the transaction code (F-02)

Document date : Today date

Type :SA

Company code: AML

Posting key :50

Account no. :200100 (cash account)

Enter

Give the amount : 5000

Business area :AMLH

Text :Amount paid to Mr.X

From the menu select document hold

Tem parry document No. :AML

Select hold document button

We get a message document AML was held

Second

F-02

Give the document date: Today date

Type :SA

Company code :AML

Posting key : 40

Account 200100 (Cash account)

Enter

Give the amount 20000Business area :AMLH

Text : Hold document testing

Posting key: : 50

Account no.: 100000 (Equity share capital)

Enter

Amount enter :* (Star)

Business area : AMLH

Text :+

From the menu select Document > HoldGive the temporary document no. 123456 (give any number)

Select hold document button

3. Delete / Complete hold document (F-02)

Use the transaction code f-02

From the menu select

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Path :Document Get held document Select document list button

Keep the cursor on document number 123456

Select delete button

select yes button

select back arrow (F3)

select document list button

Keep the cursor on document no. :AML

select choose button

Give posting key :40

Account no. :100000 Equity share

Enter

Amount Enter :*(Star)

Business Area : AMLH

Text :+From the menu select document Simulate and save

Park Documents :

This is used for approvals Cashier

Enter the document he will park in the system Informs to SR person approval SR person he can

make changes to the document form amount / Date / head of account before release

Accounts will not be updated And release documentAccount will not be updated Once he release the document will be posted and updates records

Steps:

1. Posting of packed document by cashier

2. Informed to Sr. person for release Be cashier

3. Display packed document and change date and amount

4. After change, inform to Cashier about approval

5. Display changes to packed document

1. Posting of Packed Document

Path : Accounting Financial accounting General Ledger- Posting-General document parking

(F-65)

Give the document date : Today date

Document type : SA

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Company code : AML

Posting key :40

Account :200100 (Cash account)

Enter

Amount :9999


Text : park document testing

Posting key: :50

Account :100000 (Equity share capital)

Enter

Amount enter : *(Star)

Business area :AMLH

Text : +

From the menu select Document Park document

2. Informed to Senior Person for release

From the menu select system >short message

Give the title : Please release Doc.No.3

Receipt user id of Senior person (sap user)

Recipient type : Select SAP logon name

Select express mail check box (Screen down right side)

Select send button (Shift+F8)

From the menu select system > Create session

4. Display packed document and change date and amount

Path :Accounting Financial accounting General ledger-Document parked documents- post /

delete (FBV0)

Select document list button


Enter by user ID :Cashier

Execute (F8)Double click on document no.3

To change the date

Select document header button

Change document date and posting date to 5.10.2008

Select back arrow

Select fast data enter button

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Change amount 6000 Debit

6000 Credit

Select back arrow

From the menu select document post

Inform to cashier about approval

From the menu select System >Short message.

Title document no.3 released

Recipient User Id of Cashier

Recipient type

Select SAP logon name

Select express mail check box

Select send button (left side upper)

From the menu select system > Create session

4 .Display changes to packed document

Path: Accounting Financial accounting General ledger-Document - Parked Documents-

Display changes (FBV5)

Company code : AML

Document No :3

Fiscal year :2008

Enter

Select all changes button

Sample document:

This is used for month end provisions

Salaries A/c Dr. 100000

Rent Dr 50000

Wages Dr 500000

To outstanding 650000

Create a sample document and store in the system every month by coping sample document

number and by changing date and amount we an post the provisions we will not forget anyprovisions.

Steps:

1. Create 3GL masters

A) Salaries A/c Personnel cost

B) Rent A/c Administration

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C) Outstanding expenses Current liabilities & Provision

2. Difference no.range interval for no.range X2

3. Creation of sample document

4. posting of transaction by copying sample document

To check account groups for giving account numbers. The transaction code is OBD4


Give the chart of accounts : AML

Enter

The personnel cost is 400100-400199

Administration range 400300-400399

Current liabilities & Provision range is 100500-100599

Creation of GL masters (FS00)

Give the GL Account 400100

Company code :AML


Give the GL Account 100000 (Equity share capital )

Company code :AML

Enter

Change account group to personnel cost (Staff cost)

Select P & L statement radio button

Change short text to Salaries A/cChange long text to Salaries A/c

Other fields are common

Select save button or Ctr+S

GL A/c No: .400300

Company code :AML


Give the GL account :400100 salaries

Company code :AML

Enter

Change account group to AdministrationChange short text to Rent account

Change long text to Rent account

Other fields are common


GL Account :100500

Company code :AML

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Give the GL account :100000 (Equity share capital)

Company code : AML

Enter

Change account group to Current liability & Provisions.

Change short text to Outstanding express

Change GL Account Outstanding express

Select control data tab

Select open item management check box

Save

Define no. range interval for no. range X2:

Path: SPRO Financial accounting Financial accounting global settings Document

Document number ranges- (Tr.Code is FBN1)


Select change intervals button

Select interval button

No. range :X2

Year :2008

From number :500001

To number :500100

Enter & Save

Ignore the message press enter

Creation of sample document

Path: Accounting Financial accounting General ledger - Posting Reference documents

Sample document (F-01)



Type :SA

Company code :AML

Posting key :40Accounting :400100 (salaries a/c)

Enter

Ignore the warning message ,press enter

Amount :500000


Text : Salaries provision for the month

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Posting key: :40

Account :400300 (Rent account)

Enter

Account :75000


Text : Rent provision for the month

Posting key: :50

Account no. :100500 (out standing exp)

Enter

Amount enter : *

Business area :AMLH

Text : Provision for the month


We get a message document 500001 was stored in company code : AML

5. Posting of transaction by coping sample document : F-02)

From the menu select document post with reference.

Give the document no. :500001

Company code :AML

Fiscal year :2008

Select display line items check box

Enter

Change the document date :31.10.2008Posting date :31.10.2008

Enter

Ignore the warning message press enter

Change the amount to 600000

Text :Add October (Salaries for the month of October)

Amount :0

Enter

Line item having zero will not update records

Ignore the warning message

Amount enter :*(star )For text : Add October

From the menu select document simulate


Month end provisions:

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Option 1: Option 2

Accrual / Deferral document Open item management

Option 1: Accrual Deferral document

31.10.2008 Salary provision

Salaries Dr 100000

To out standing 100000

01.11.2008 reversal next month 1st

Outstanding Dr 100000

To Salaries 100000

05.11.2008 Payment of salaries

Salaries Dr 105000

To Bank 105000

Salaries A/c

31.10.2008 100000

05.11.2008 105000 01.11.2008 100000

Outstanding Expenses A/c

31.10.2008 100000

01.11.2008 100000

Profitability effect::

For October 100000

For November because October 5000

Option 2: open item management

31.10.2008 Salaries provision

Salaries Dr 100000

To out standing 100000

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05.11.2008 Salaries payment

Out standing Dr 100000

Salaries Dr 5000

To Bank 105000

Salaries A/c

31.10.2008 100000

05.11.2008 5000

Outstanding Expenses A/c

31.10.2008 100000

01/11/2008 100000

Profitability effect

For October 100000

For Nov. because of October salaries 5000

Companies follow 1st option (other than year end)

In case of option 2 the person who makes the provision is accountant and the person who is

making the payment and clearing is Cashier - Cashier has to track the provision and clear against

the provision.

Option 1: Accrual / Deferral document :Steps

1.Creation of reversal reason and reversal reason should allow us to reverse on any day.

2. Enter accrual / Deferral documents

A) Rent Provision 08.10.2008

B) Salary provision 31.10.2008

3.Reversal of accrual / deferral documents in one step

1.Creation of reversal reason and reversal reason should any day.

Path : SPRO- Financial accounting General ledger accounting-Business transactions

Adjustment posting / Reversal - Define reason for reversal


Reason :11

Text : Real / Deferral Reversal reason for AML

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Select neg. posting check box

Select alternative position date check box


Save in your request

If we do not select alternative posting date check box

31.10.2008

Salaries Dr

To out standing

System will allow you to reverses only 31.10.2008

We want to reverse next month 1st select alternative posting date check box

Rent provision:

Path : Accounting Financial Accounting General ledger Periodic processing Closing

Valuate- Enter Accrual / Deferral Document (Tr.Code is FBS1)

Document date : Today date

Type :SA

Company code : AML

Reversal reason : Select 11

Reversal date :1.11.2008 (next months)

Posting key :40Amount :400300 (Rent A/c)

Enter

Amount :50000

Business area :AMLH

Text : Rent provision for October

Posting key :50

Account no. :100500 (out standing exp)

Enter

Amount : *(star)

Business area : AMLHText :+

From the menu select document >Simulate and save

Salaries provision:

Tr.Code is FBS1

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Document date :3110.2008


Type :SA

Company code :AML

Reversal reason :11

Reversal date :01.11.2008

Posting key :40

Account :400100 (Salaries A/c)

Enter

Ignore the warning message press enter

Give the amount 100000

Business area AMLH

Text :Salaries provision for the month of October

Posting key 50

Account :100500 (outstanding exp.)Enter

Amount : *

Business area :AMLH

Text :+

From the menu select document > Simulate and save

Posted by Trainer SAP FICO at 9:03 PM0 comments

Sunday, February 14, 2010

Sap FI and CO course content for online training

SAP FI/CO CONFIGURATION

TRAINER: B.JYOTIRADITYA,SAP CERTIFIED CONSULTANT WITH 7

IMPLEMETATION EXPERIENCE and he has excellent communication skill with international

standard accent.

Course duration: 70 hours and daily 2 hours class.

COURSE FEE:$550

Course fee can be paid in two installment.

Cotact :[email protected] Module

GL configuration

* Company Code configuration

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* Standard Line item text configuration

* Complete GL configuration which includes defining chart of accounts, defining retained

earnings account, creation of GL account, deletion of GL account

* Validation & Substitution

* Parallel currencies configuration

* Taxes on Sales Purchase configuration

* GL Automatic clearing configuration

* Foreign currency valuation configuration

* GR/IR Regrouping configuration

* Financial Statement version configuration (Creating Balance sheet and Profit and Loss

account)

* FI - MM account determination configuration

* FI - SD account determination configuration

New GL Structure configuration

* Define Ledgers for GL

* Define Currencies for Leading Ledger

* Define and Activate Non-Leading Ledger

* Assign Scenarios and Customer Fields to Ledgers

* Define Ledger Group

* Activate New GL Accounting

* Define Accounting principles and assign to ledger groups

* Define Variants for Real-time integration and assign to company code

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* Define document number ranges for GL view (posting only to specific Ledger)

* Define document types for posting only to non leading ledgers

* Configuring document splitting

* Assigning Default profit center to accounts

* Define Worklist for exchange rate entry

* Assign Exchange rate to worklist

* Configuring Assessment and distribution in New GL

* Deactivate update of Classic GL

Cost of Sales Accounting configuration

Cost of Sales accounting needs to be implemented in a manner which makes it more powerful to

reconcile the FI and CO module and enable to do a fast close of month end activities.

This functionality needs to be implemented to find out balance on the following:-

* Process/Production orders not settled.

* Networks/WBS not settled

* Internal ord

37870403-SAP-FICO (2)

Documents

Transcript of 37870403-SAP-FICO (2)